Solution Example · Reference Architecture
Business Challenge
Employees spent significant time searching across SharePoint sites and document libraries for policy and procedure information, often without finding an authoritative answer.
Proposed Architecture
SharePoint content synced to Azure Blob Storage via Power Automate
Azure AI Search indexing with semantic ranking
Microsoft Foundry orchestrating retrieval-augmented generation
Copilot-style chat interface embedded in a Power Apps / web front end
Technology Stack
SharePoint OnlineAzure Blob StorageAzure AI SearchMicrosoft FoundryPower Apps
Process Workflow
1
Document published to SharePoint
2
Automated sync to Blob Storage
3
Azure AI Search indexes and embeds content
4
User asks a question through the chat interface
5
Foundry retrieves relevant passages and generates a grounded answer with citations
Security Considerations
Entra ID authentication scoping visible content to user permissions
Private networking between AI Search and Foundry
Full auditability of queries and responses
Business Outcomes
Reduced time spent searching for policy information
Consistent, cited answers grounded in authoritative documents
No exposure of organizational content outside the tenant boundary
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