Solution Example · Reference Architecture
Business Challenge
Ad hoc SharePoint site creation led to inconsistent security, missing metadata, and ungoverned sprawl across the tenant.
Proposed Architecture
Power Apps request form for new site provisioning
Power Automate orchestration invoking site templates via PnP provisioning
Automated security group and permission assignment
Metadata and library configuration applied from governed templates
Technology Stack
Power AppsPower AutomateSharePoint OnlineMicrosoft Entra ID
Process Workflow
1
Business request submitted with site purpose and sensitivity level
2
Approval routed to the governance owner
3
Site created from an approved template
4
Security groups and libraries provisioned automatically
5
Metadata and permissions applied
6
Requestor notified with site details
Security Considerations
Governed templates enforcing consistent permission structures
Sensitivity-based approval routing
Full provisioning audit trail
Business Outcomes
Eliminated ungoverned site sprawl
Consistent security and metadata across all new sites
Reduced provisioning time from days to hours
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